PEPFAR Implementing Partner DUNS Conversion
PEPFAR is improving data quality and integrity by ensuring that all implementing partners in PEPFAR are identified using their DUNS numbers, rather than the system generated IDs that were previously used. A Data Universal Number System (DUNS) is a unique 9-digit number used by the US Government to uniquely identify your organization. PEPFAR is in the process of transitioning their systems to ensure that partners are identified using this DUNS number and their officially registered organization name. The process of converting to the use of DUNS numbers instead of system generated unique IDs is being referred to as the DUNS conversion. This change will impact the system used to create the mechanisms (FACTS Info), as well as DATIM. This DUNS conversion will be completed in DATIM on July 2, 2019.
How does this impact me?
Please review below to see if you fall in one of the categories of impacted users. For the majority of DATIM users, the DUNS conversion will not impact you, and you should continue to use DATIM as you normally would.
Impacted users include:
1. User Administrators
ACTION TAKEN: Implementing partners are now identified in DATIM using their officially registered organization name.
IMPACT: When creating or updating an Implementing Partner user account using the User Administration app, you may see a different Partner organization name than you are used to.
Once DATIM has converted to use the DUNS numbers, the most visible change in DATIM will be the incorporation of the official partner naming. All partners with mechanisms in COP19 will have their partner name replaced with the name that is officially registered to their DUNS number.
2. Partners who had duplicate entries (for example: multiple spellings or mis-spellings of a partner name; use of an acronym in addition to the partner name).
ACTION TAKEN: These duplicate partners have now been consolidated into a single partner.
IMPACT: If your account belongs to a partner impacted by this, you will now be able to see the full list of mechanisms associated with that partner in your Operating Unit (OU) and all associated data.
Prior to the DUNS conversion, there sometimes existed multiple versions of the same partner. Therefore, the multiple versions of partners must be unified into a single partner, which is tied to the DUNS number.
As the DUNS number is specific to partners, this change will only affect partners’ user accounts. All the user accounts that have been created under one of the legacy partner instances will be joined into a single DUNS-based partner.
3. Partners who had mechanisms that were incorrectly associated to them (This affects only a small number of partners)
ACTION TAKEN: Any mechanism mapped to an incorrect partner has been updated to reflect the correct partner based on the DUNS number confirmed either through the COP19 process or in conversation with USG Agency POCs.
IMPACT: Users who have accounts with a partner like this may notice fewer mechanisms upon logging into DATIM; the mechanism(s) that was incorrectly associated with this partner has been moved to the correct partner and DUNS number.
If you have a DATIM account that falls into this category, you will receive a separate communication outlining the specific changes that were made to your account If you are missing access to mechanisms that you previously had access to, you should request access to a new account from your Agency User Administrator.
4. Partners that are not mapped to a DUNS number in FACTS Info Next Gen
ACTION TAKEN: A new DUNS-based partner will be created for COP19/FY20.
IMPACT: Users will need to create a new account for the new DUNS based partner starting in FY20.
These partner users accounts will continue to function normally in DATIM until the end of their FY19 reporting. However, if such a partner is assigned to a mechanism after COP19, then a new DUNS-based partner will be created in DATIM for this new mechanism. There will be no linkages between the legacy partner and the new DUNS-based partner. Stated in another way, the users will not be able to manage both mechanisms from the same user account.
We hope that this answers any questions you may have about the DUNS conversion. However, if you have any questions or concerns, please reach out to DATIM Support.