Day 4 - Guidance on Knowledge Sharing - Resources

Shayna Padovano -

Course Description:

One of the goals of the 2017 PALS is to empower participants to bring back what they’ve learned to their home teams. To support this goal, we have provided resources, best practices/tips & tricks on how teams can conduct knowledge sharing/training events after they return home.

Course Materials:

Document 1: Presentation PowerPoint

Document 2: Guidance on Knowledge Sharing – Planning & Logistics for Conducting a Training Workshop (text below)

Great trainings don’t just happen; they require a great deal of advance preparation. If you are in charge of organising a training, you will need to start preparation at least four weeks prior to the training. Below are planning and logistical factors that a trainer should consider for:

  1. Preparing for the training,
  2. During the training, and
  3. After the training.
  4. Preparing for the Training

At least 2-3 Weeks Prior to Training:

 Send out invitations.

 Reserve rooms/venue

 Consider who will facilitate the training and make initial contact with them.

2 Weeks Prior:

 Confirm participation of the facilitators and assign sessions.

 Print out facilitator guides and send to each facilitator.

 Prepare the Course Agenda and send to the facilitators.

1 Week Prior:

 Confirm participant attendance

 Purchase stationary: notebooks, marker pens, flipcharts, pens, nametags.

 Print out all handouts.

 Reserve equipment needed.

The Day Before the Training:

 Pack all materials

 Check all equipment to ensure it is working properly.

 Hold Facilitators Meeting (led by the Course Coordinator):

o Confirm/Finalize the Course Agenda

o Go over any questions on Content & Methods

o Discuss expectations and the importance of teamwork

o At the end of the meeting, go as a team and prepare the room set-up for the following day

  1. During the Training

Room Set-Up

  1. Set up room in a U Shape or make sure there are round tables to accommodate small group work.
  2. Set up a facilitators’ table and a table for hand-outs and supplies.

Participant Training Sign in

  1. As participants arrive, have them fill in the sign in sheet

Course Introduction

  1. During the Course Introduction, write the participant’s expectations on a flip chart and post on the wall.
  2. Solicit Ground Rules/Norms from the participants and write on the flip chart and post on the wall.


Other Tasks of the Course Coordinator and the Training Team

  1. Discuss housekeeping issues, such as meal times, bathrooms, etc.
  2. Distribute daily evaluations and course evaluation.
  3. Facilitate the facilitator debriefing meeting and prepare the recap for the next day if doing a multi-day training.
  4. Introduce speakers, facilitate transitions, etc.
  5. Load slides for each speaker.
  6. Problem solve if you need supplies, more handouts, etc.
  7. Work with venue management on special needs of the participants (for example, special meals due to diabetes) and the facilitators (for example, need for microphone).
  8. Keep things running on TIME! Alert people when to come back from breaks, and round them up if necessary. Keep presentations on time by using the laminated time cards.
  9. Make note of any questions that cannot be answered during discussion, and prepare the answers with facilitators for the following day.
  10. Make note of any changes that will need to be made for subsequent trainings.

Daily Facilitators’ Meeting:

 Organise the daily facilitators’ meeting to review the day—successes and challenges.

 Review the daily evaluations and plan for the next day’s recap session.

 Address problems in content and/or logistics.

 Make any final preparations for the next day.

C: After the Training


 Review the Course Evaluations and compile the quantitative and qualitative data to enter into the training report.

 Incorporate the suggestions into the curriculum and into future trainings.

Training Data:

 Prepare a table of training participants for the training report, using both the registration forms and the sign-in sheet.

 Enter the participant data into a training database using the registration forms.


 If certificates are not handed out during the course, prepare and mail the certificates to the participants.


 Send thank you letters to facilitators

 Develop and implement a simple plan to follow up with participants after the training.

Document 3: Job Aid_Adult Learning Principles (Content below)


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